01 · Specification freeze
Confirm product family, drawing or sample reference, material, color/finish, dimensions and revision. Changes after approval may affect timing and cost.
SCHEDULE VISIBILITY
Plan from approved specification to shipment
For apparel programs, trim timing affects sample confirmation, line trials and final assembly. Share the launch calendar early so the team can review product details, color count, quantity, packaging and destination against the requested window.
ORDER SEQUENCE
Five checkpoints buyers should align
02 · Sample approval
Record approved sample and any agreed test or inspection criteria. State who approves and how feedback is recorded.
03 · Order confirmation
Confirm quantity, color breakdown, tooling if applicable, price basis, payment terms, packaging and requested shipment window.
04 · Production planning
Request a project-specific schedule after scope and materials are confirmed. Different components may have different lead times.
05 · Inspection & dispatch
Align inspection scope, packing list, carton marks and transport arrangement before release.
MOQ · LEAD TIME · MIXED ORDERS
Get commercial limits in writing
MOQ and order mix
Minimum quantities can vary by product, color, material, process and tooling. OEM tooling projects may differ from adapting a standard item. Ask for MOQ by item/color and any mixed-order conditions.
Lead time and urgent requests
Define the schedule trigger—such as deposit, approved sample or confirmed materials—in the quotation. For a tight calendar, share the required ship date and ask whether a feasible alternative exists.
Multi-component sourcing
List each item separately with quantity, color, packaging and required date. Consolidation or split delivery depends on production readiness and freight terms.
Capacity evidence
Monthly capacity is product-specific and should be supported by current production data. Request a written feasibility check for the exact product mix.